Invoicing in BMI Group

Sending Invoices to BMI

BMI Group is only accepting invoices via the following preferred submission methods:

Electronic Submission

  • Tungsten e-Invoicing Network (TEN): Our suppliers are advised to integrate with the Tungsten e-invoicing platform so as to fully utilise the benefits of e-invoicing, including but not limited to faster invoice receipt and processing, leading to more payments on time, as well as visibility on invoice and payment status for the suppliers.
  • Other e-Invoicing Networks (i.e. Peppol, or other Supplier e-invoicing Portals: Our suppliers can also utilise e-invoicing platforms or networks of their choice, which can be used to submit invoices to our shared PEPPOL Access Point (Tungsten e-Invoice Connect) for immediate, secure, and touchless invoice processing.
  • Email (alternative): Invoices submitted via email must be sent to the dedicated AP mailbox, depending on the invoicing entity and market, as per below. The invoice document must be a single, high-quality, text-searchable PDF attachment. Invoices embedded in the email body or image files (JPEG, PNG) are not accepted.
Non-Electronic Submissions (NOT ACCEPTED): Paper invoices received by post are not accepted or processed by BMI.
See more information about Tungsten Automation
Learn how to get started with sending invoices to BMI through Tungsten

Countries where we are live with E-Invoicing

  • January 1, 2026 - Germany
  • January 1, 2026 - Belgium
  • February 1, 2026 - Poland
  • July 1, 2026 - Denmark, Finland, Ireland, Luxembourg, Netherlands, Sweden, United Kingdom

Countries we are currently planning to implement for e-invoicing

  • Bulgaria
  • Czech Republic
  • Estonia
  • France (September 2026)
  • Hungary
  • Latvia
  • Lithuania
  • Portugal
  • Spain
  • Slovakia

Invoice Format Requirements

BMI Group accepts invoices only in electronic format. Depending on the method of electronic submission of invoices followed by our suppliers, BMI can support and accept the following input file formats:

  1. PDF version 1.3 to 2.0. Encrypted PDFs are not supported. BMI accepts documents with a maximum file size of 50MB and max number of 100 pages per invoice. If the limit is exceeded, the document receives the status, input failed.
  2. XML: In addition to the image formats above, BMI accepts XML input in these formats:
  • Cross Industry Invoice (CII) standard (ZUGFeRD, Factur-X, XRechnung)
  • E2B
  • ESXML
  • FatturaPA
  • Finvoice
  • OFD
  • OIO
  • UBL (OIOUBL) / EHF
  • Svefaktura

Mandatory Invoice Content Requirements

Data Field

Requirement

Reason for Requirement

Document Type

Must clearly state "INVOICE" or "CREDIT NOTE", or "PROFORMA"

Legal and financial reporting clarity.

Supplier Legal Name and Address

Full legal name and registered address of the billing entity.

Legal validation of the counterparty.

Supplier Tax ID/VAT

Your local Tax ID, VAT number or similar ID used in your country of registration.

Tax compliance and validation

Buyer Legal Name and Address

Must exactly match the legal name and address of the purchasing subsidiary/entity. (The "Bill-To" address on the Purchase Order).

Ensuring payment to the correct legal entity.

Buyer Tax ID

Our entity's VAT/Tax ID, if applicable to the transaction.

Compliance for intra-country and cross-border transactions.

Unique Invoice No.

A unique, sequential invoice number

Audit trail and preventing duplicate payments

Invoice Reference (Only for Credit Notes)

If you're issuing a credit note, reference the original invoice number

Audit trail and preventing duplicate payments

Invoice Date

Date of issuance

Determining payment due date and tax period

Purchase Order (PO) Number

The mandatory and correct PO number provided by BMI.

For freight invoices, provide the freight order number (61xxxxxxxxxx) provided by BMI instead of a PO.

Enabling 3-way matching. Payment will be delayed without a valid PO

Itemized Description

Detailed description of goods or services, quantity, and unit of measure.

Verification of services/goods received.

Financial Breakdown

Net Price, Tax Rate, Tax Amount, and Gross/Total Amount Due.

Tax reporting accuracy

Currency

Clearly stated currency, which must match the PO currency.

Financial control and exchange rate consistency.

Payment Terms

Stated payment terms, which must match the agreement on the PO.

Defining the payment due date.

Supplier Bank/Payment Details

Clear and correct bank account details (IBAN, BIC/SWIFT) for payment.

Secure and accurate payment execution.

Invoice Validation & Matching

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